Breckenridge Grand Vacations
  • Accounting
  • Breckenridge, CO, USA
  • DOE
  • Hourly
  • Full Time

Full Time Benefits Package


Job Title:                      Accounts Payable Processor
Division/Dept:             Administration / Accounting
Reports To:                  Controller
FLSA Status:                Non-Exempt
WC Code:                     9012
EEO Code:                   Administrative Support Workers

SUMMARY:  This position is responsible for timely and accurate processing of all payments due to subsidiaries, related parties, vendors, owners and investors while adhering to accounting policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Included but not limited to:

  • Distribute and get approval on all billing invoices.
  • Process approved invoices for timely payment in weekly check runs.
  • Scrutinize and utilize due dates so that invoices are not paid early.
  • Utilize all available discounts for the Company's benefit.
  • Review account codes for reasonableness and consistency.
  • Research and resolve any disputes, odd or delinquent items on vendor statements.
  • Strive to keep finance charges to a minimum.
  • Prepare journal entries for inter-company coding, re-classes and mis-postings.
  • Manage commerce connection proves and control pay.
  • Code invoices from vendors.
  • Record all operating cash account transactions generated by A/P and alert the Controller of any shortfalls in funds.
  • Assist managers in their research in new accounts and payment of invoices.
  • Manage lease and loan payments according to schedule.
  • Verify that all invoices and A/P batches are updated in MAS90.
  • Process all employee expense reimbursements.
  • Be aware of consistent monthly expenses and whether they have been submitted by month-end.
  • Coordinate the accrual of amounts pertaining to month end, with the managers, when the billing has not been received.
  • Collect appropriate W-9 and Declaration of Independent Contractor Status forms for any services purchased and enter W-9 vendor information accurately to generate 1099s.
  • Maintain up-to-date W-9's, for all vendors and independent contractors, in Laser fiche.
  • Manage phone bill splits and cell phone purchases.
  • Manage return receipts for corporate credit cards and verify proper coding of such.
  • Prepare monthly sales tax reports.
  • Complete 1099 reporting at year end.
  • Maintain sub-contractor and activity vendor work-comp and general liability insurance policy documentation.
  • Maintain a positive working relationship with vendors, owners, managers and other employees.
  • Wear proper uniform and name tag and adhere to BGV appearance standards at all times.
  • Uphold Hospitality Standards, Company Core Standards and Department Core Standards and observe Company policies and procedures.
  • Be the "End of the Line" and resolve every situation inherited, not passing it along, whenever possible.
  • Follow up on any situation that is not fully resolved at the time of the initial request always giving consideration to what the guest or owner deems appropriate.
  • Strive to close the loop (alleviate or eliminate issues) on any situations that cannot be fully resolved.
  • Respond promptly to all email and voicemail correspondence.
  • Maintain a positive working relationship with all contacts, always being helpful and courteous.
  • Attend and participate in companywide training sessions and department staff meetings.

MARGINAL DUTIES:  Functions that are not considered essential to the job:

  • Perform other duties as assigned.
  • Follow company guidelines for environmental sustainability practices (recycling, composting and conserving resources) and participating in the company's sustainability initiatives.

QUALIFICATIONS:  To perform this job successfully this position must be able to perform each essential duty satisfactorily.  The requirements listed next are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCY/SKILLS:  To perform the job successfully an individual should demonstrate the following competencies and skills.  Possess strong organizational and time management skills * Demonstrate exceptional communication and listening skills * Provide exceptional customer service and anticipate needs * Manage competing demands * Maintain expert knowledge and understanding of all computer programs and product knowledge applicable to the position * Adapt to changes in the work environment * Utilize feedback and use intuition and experience to improve upon work flows and procedures * Take initiative and perform tasks without being asked * Pay attention to detail and demonstrate accuracy and thoroughness * Give and receive feedback and ask for clarification when necessary * Treat people with respect and consideration * Ask for and offer help when needed * Approach others in a tactful manner * Remain calm and empathetic in situations that can be challenging * Identify and resolve problems in a timely manner, develop alternative solutions * Meet challenges with resourcefulness * Analyze information skillfully * Pursue training and development opportunities * Support the team's effort to succeed by giving and welcoming feedback, building morale and contributing a positive team spirit * Stay informed on the company, home department and timeshare industry * Strive to build knowledge and skills, sharing expertise with others * Use equipment and materials properly * Observe safety procedures and report potentially unsafe conditions. 

EDUCATION/EXPERIENCE:  One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

COMPUTER EXPERIENCE:  Ability to type by touch, operate a personal computer and accurately record time worked in the correct department using the Company time keeping system.  Knowledge of Microsoft office software, including Outlook, Word and Excel.  

LANGUAGE ABILITY:  Ability to read and interpret documents in English such as; safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

REASONING ABILITY:  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Perform repetitive motions of the arms, elbows, wrists, hands and fingers over 2/3 of the time.
  • Use arms, hands and fingers to handle, grasp, and reach over 2/3 of the time.
  • Sit and work at a computer terminal over 2/3 of the time.
  • Speak and listen within the office and over the telephone between 1/3 and 2/3 of the time.
  • Stand, walk, stoop, kneel, crouch or crawl for under 1/3 of the time.
  • Push using upper extremities to press with force in order to thrust forward, downward or outward under 1/3 of the time.
  • Pull using upper extremities to exert force in order to draw, haul or tug objects in sustained motion for less than 1/3 of the time.
  • Lift between 10 -25 pounds less than 1/3 of the time.
  • Requires close, distance, color and peripheral vision, close visual acuity, and depth perception.

WORK ENVIRONMENT:  The environmental conditions the employee will have exposure to:

  • Office or administrative environment with moderate noise.
  • Pets and pet dander while working in a pet friendly office.
  • Moderate noise.
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